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Cutting payroll related expenses
In many organizations personnel time keeping is a hit and miss
process. New labor laws more clearly define who is a hourly employee and who is
not. The necessity to provide a clear record of whether the person was on
the job or not can be seen in the rising and sometimes outrageous workman's
compensation claims in many states.
Various means are used to track personnel time. The most
common is the punch time clock. This device lends itself to fraud in that others
can simply clock in a buddy by inserting a card for stamping. Errors in time clock in
are also difficult or impossible to document, creating issues later. Many job
time abuse claims stem form the inability of the organization to accurately
track and total personnel time. Hand written time cards or pay slips turned in
by personnel do little to verify that the person was actually there and on time,
and that they worked the hours reported.
PC Time clocks provide the most efficient means of controlling
attendance and time record keeping. In many of these systems, the total hours
for a period can be viewed by a supervisor in real time, enabling closer
management of overtime. Decisions on who is to work to finish a job can be based
on total time worked for the period.
Tracking of personnel job related time can help in the control
of expenses too. Maintenance personnel at a apartment house complex can clock
into a job at apartment # 5, for Reason unplugging the sink.
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